rti act sec 4 and sec 5

From Chennai-33
FACT- INDIA,
55, Railway Border Road,
West Mamabalam,
Chennai-33.

To
The Chief Secretary of Tamilnadu,
Secretariat, St. George Fort,
Chennai – 9.

Respected Sir,
Sub: Satyamev jayate

The Chief Secretary is the chief of the administrative set-up of the state. Its a matter of truism that from this exalted and privileged position he is duty-bond to provide (effective) supervision and monitoring of the Departments / Organisations of the state. It necessarily includes functioning w.r.t. implementation of RTI Act, 2005 as well.

We, as an organization, too, are both privileged and duty-bound to discharge our sacred duty of extending help to the masses- specially the needy section- by way of facilitating the availability of a corruption-free administration in the state.

In light of this, please enlighten in the proforma given below Department / organization wise, satisfactory compliance of the information available in your office on the subject of various provisions, especially with respect to sec 4 and sec 5 of The RIGHT TO INFORMATION ACT 2005 (effective country wide with effect from 21-6-2005 and in Tamilnadu with effect from 7-10-2005 )
Sl
No



(1) Section / clause
No


(2) Details of section / clause




(3) Date on which compliance actually done(4) Letter no. and date on which the report on compliance sent to the office of the Chief Secretary
(5)
1 4(1)(a) Cataloguing, indexing , computerizing and connecting through a network of all records
2 4(1)(b) Publishing the details within one hundred and twenty days of enactment of the Act
3 4(1)(b)(i) Particulars of organisation, functions and duties
4 4(1)(b)(ii) The powers and duties of officers and employees;
5 4(1)(b)(iii) Procedure followed in decision making process, channels of supervision and accountability

6 4(1)(b)(iv) Norms set for discharge of functions
7 4(1)(b)(v) Rules, regulations, instructions etc which are used by employees for discharging the functions
8 4(1)(b)(vi) Statement of the categories of documents
9 4(1)(b)(vii) Particulars of arrangement to the formulation of policy and implementation
10 4(1)(b)(viii) Statement of the boards, councils, committees etc and its minutes of meetings for accessibility for public
11 4(1)(b)(ix) Directory of officers and employees
12 4(1)(b)(x) The monthly remuneration received by the officers and employees.
13 4(1)(b)(xi) Budget allocated to each agency with plans expenditures and disbursements made
14 4(1)(b)(xii) Manner of execution of subsidy programmes and the details of beneficiaries
15 4(1)(b)(xiii) Particulars of recipients of concessions and authorisations granted.
16 4(1)(b)(xiv) Details of information available in an electronic form
17 4(1)(b)(xv) Facilities available to citizens for obtaining information
18 4(1)(b)(xvi) Names, designations and particulars of the Public Information Officers
19 4(1)(b)(xvii) Other informations and updating these
Publications
20 4(1)(c) Publishing of relevant facts while formulating policies and decisions.
21 4(1)(d) Provide reasons for
administrative decisions to affected persons
22 4(2) Providing as much information suo motu at regular intervals through various means.
23 4(3) Dissemination of information widely for easy accessibility to the public
24 4(4) Dissemination of all materials is a cost effective manner and made available with Public information Officers, for free supply or the print cost price
25 5(1) Designating PIO’s within one hundred days of the enactment of this Act,
26 5(2) Designating State Assistant Public Information Officer, to receive the applications for information and appeals
We, as a delegation, will take an opportunity to call on you personally, at your convenience, in this vital matter

Thanking you,

Yours Sincerely,


(FACT- INDIA)